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Employment

Staff Normal Faces Summer Splash 2016
 Are you looking for fun, fast-paced work in an entertaining, educational environment? All candidates must show a demonstrated commitment to the museum mission and a philosophy of play-based, experiential learning environment. Check out our current job openings below.

Hands On offers paid time off, museum passes, birthday party and café card, medical, dental and pre-tax supplemental insurance, a retirement plan and a scream room!

Applicants who are offered employment must pass a background check as a condition of employment.

Non-Discrimination Policy: Hands On Children's Museum exhibits, education programs and employment are available to all without discrimination.



Open Positions:


Business Manager
Position Description & Overview: The Hands On Children's Museum is Washington's award-winning youth Museum located on Olympia's East Bay waterfront. This is your chance to do the work you love for an organization that cares about children, families and community. The Museum is looking for an enthusiastic and experienced accounting professional who enjoys a fast-paced position with lots of variety and the chance to work with a wonderful, caring staff.

As the Business Manager, you will be responsible for administering all daily and periodic accounting, accounts receivable, accounts payable, month-end closing and serves as back up for semi-monthly payroll processing. This position reviews daily cash reports for completeness and accuracy and distributes to the appropriate revenue accounts in the accounting system. Maintains accounts payable by ensuring payments have been approved, enters bills in the accounting system, prepares checks for signature and ensures payments are made on a timely basis. Prepares a variety of statistical and other financial reports and performs related duties as needed or assigned. This key position is a member of the Business Department and reports to the Director of Business, HR & IT.

Specific Job Duties:

Essential Duties & Responsibilities include:
  • Accounts Payable
    - Reviews and enters invoices, credit card purchases and reimbursements in accounting system, ensures accuracy and compliance with internal controls
    - Weekly payment of invoices & preparation of checks for signature
    - Manages 1099 vendor filing
    - Researches and resolves vendor inquiries or discrepancies
    - Reconcile monthly vendor and credit card statements
    - Reconcile monthly bank statements
  • Accounts Receivable
    - Create invoices for field trips, groups, private events, pledges
    - Check transactions and reports for correct entry, mathematical accuracy and proper budget allocations.
    - Researches and resolves billing/payment discrepancies
    - Reviews receivable aging and proactively works with internal departments to follow-up on outstanding payments
    - Enters invoice payments
    - Performs monthly reconciliation of contributed income with Development Dept.
    - Month-end closing of accounts receivable functions
  • Daily Income
    - Prepares reports from POS system and enters & reconciles daily sales in accounting system, troubleshoots discrepancies
    - Enters contributed income in accounting system & reconciles with Development Dept on a monthly basis
    - Enter any miscellaneous income
  • Internal Customer Service
    - Prepare daily, weekly, monthly, quarterly and annual financial reports
    - Oversee Café and Giftshop inventory and work with Managers and staff to insure inventory procedures are implemented and followed.
    - Provide back-up assistance to HR Manager for processing semi-monthly payroll
    - Implement policies and procedures to ensure all Museum records are archived in a manner that is compliant with state and local laws
    - Oversee parking pay station & fee collections
    - Maintains up-to-date physical inventory of museum furniture, fixtures & equipment
    - Assist with museum special events
    - Respond to staff requests for financial information
    - Attends & participates in meetings, training, etc. to convey or gather information
    - Issues timely and complete financial reports to managers and directors.
    - Understands and complies with HOCM policies and procedures.
    - Maintains current and effective standard operating procedures for financial management
    - Completes special projects as assigned.
Job Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Bachelor’s Degree in Accounting or related experience.
• Previous accounting experience with a non-profit organization desired
• 3+ years using QuickBooks or other accounting software
• Experience working with generally accepted accounting principles and internal controls.
• Ability to take initiative to solve problems and have good planning and organization skills to balance and prioritize work.
• Ability to work and succeed in a dynamic and fast-paced environment with multiple and changing priorities while establishing and meeting deadlines.
• Must be able to work independently and to exercise professional judgment.
• Ability to maintain accurate and detailed records and to learn new programs, processes and technology.
• Excellent computer literacy is required, particularly using spreadsheets -- advanced user of Microsoft Excel and proficient in Word & Outlook.
• Excellent communication skills - both written & verbal
• Supportive and caring of other staff, visitors and organizational mission.

Salary & Benefits: As a leading non-profit, we offer a competitive salary, medical, dental and vision coverage, paid time off and paid holidays, a 401(k) plan and lots of special educational perks including discounts on camps, classes, museum membership and special employee benefits. This is a full-time exempt position. To apply, please submit a cover letter, resume, 3 professional references and a bullet point list noting how your experience and skills match the requirements of the position.

To Apply: 

Please submit a cover letter, resume, 3 professional references and a bullet point list noting how your experience and skills match the requirements of the position. Email: employment@hocm.org.


Visitor Services - Gallery Supervisor

Overview of the Position: This key position ensures that visitors enjoy an excellent experience in the Museum exhibit galleries and Outdoor Discovery Center each day! We are looking for a positive, outgoing & professional team leader who has successful experience supervising other staff and has demonstrated experience in operations, multi-tasking and prioritizing. Your team will ensure that each gallery, classroom and activity space is clean, propped and set for the day’s activities including field trips, birthday parties and general visitors. You will be responsible for staffing and scheduling the daily floor operations teams which serves 700-1,500 visitors each day. This is an active, fast-paced position that must work well with all types of Museum visitors and be a good communicator with numerous departments such as front desk, education, cafe and facilities. Successful candidate must demonstrate the ability to communicate, solve problems, work fast and supervise staff. Previous experience in Museum operations, entertainment settings or retail management background a plus! View the full job description.

This is a full-time, exempt position with a core schedule of Sunday-Thursday and flexes as needed for holidays, events and programs.

Requirements:

  • Must have 3+ year’s experience directly supervising staff
  • Excellent communication skills
  • Ability to flex to changing priorities, and an eye for detail

To Apply: 

Send resume and 3 professional references to employment@hocm.org. We are an Equal Opportunity Employer.

No phone calls please.


Educator - Visitor Engagement Assistant Manager
About Us: Located on Olympia’s East Bay waterfront, the Hands On Children’s Museum is the leading play-based, early learning institution in Southwest Washington and the most visited children’s museum in the Pacific Northwest hosting 320,000 visitors each year. Our mission is to stimulate curiosity, creativity and critical thinking skills through rich, interactive learning experiences.

Voted a “Best Place for Kids” for more than a decade, the Museum offers a state of the art LEED Gold facility with 150 indoor exhibits, a half-acre Outdoor Discovery Center and nature play space, Arts Studio, a MakeSpace for tinkering and inventing, café and gift shop, and award-winning education programs including camps, workshops, preschool, parenting classes, field trips, community outreach and family support programs.

Overview of the Position: Hands On is seeking an experienced educator who will be responsible for the planning and administration of large scale education events as well as daily and seasonal Visitor Engagement programming.  The Visitor Engagement Assistant Manager is directly responsible for educational event logistics leadership, booking guest presenters and performers, and overseeing daily VE operations.  Provides direct supervision of VE staff members and volunteers, opening/closing and daily operation of Museum programming spaces including Arts & Parts and MakeSpace studios, Naturalist Cabin & Children’s Garden.  Responsible for oversight of department equipment and collections, including mobile exhibits, living collections and storage spaces.  Partners with VE Manager, Marketing and Development departments to develop and communicate monthly, event & holiday themes.  Works with VE Manager and VE Leads to develop VE curriculum.  Education Department events currently include: Boo Bash, Noon Year’s, Ice Adventures, Adult Swim and Summer Splash Festival. Works with VE Manager to develop and update department processes and procedures. This is a full-time position with a core Tuesday through Saturday schedule, requiring flexibility for evening and weekend work for museum events, programs or staff time off.

The successful candidate will show a commitment to the Museum’s core values, while demonstrating that they are experienced, innovative, accountable, and would enjoy working with our flexible, creative, fast-paced Visitor Engagement team proving informal education to visitors of all ages.

Qualifications & Experience:

  • Bachelor’s degree in Education, Art, Science, Museum Studies or a related field, or equivalent experience.
  • Minimum of 3 years experience developing informal educational programming preferably art, science and/or nature focused.
  • Demonstrated success leading educational events serving over 500 attendees.
  • Minimum 2 years experience directly supervising team of 3 or more, including scheduling, training, coaching and performance reviews.
  • Ability to work independently, perform a wide variety of assignments using sound judgment, problem-solving, and organization
  • Professional and effective written and verbal communication skills.
  • Must be able to pass a background check.
Salary & Benefits: Annual salary rate will be commensurate with qualifications and experience. Benefits include: paid time off, medical, dental, vision, retirement plan, pre-tax supplemental insurance.

To Apply:

Submit a cover letter, resume, 3 professional references and a bullet point list noting how your experience and skills match the requirements of the position to employment@hocm.org, or mail to: Hands On Children's Museum, 414 Jefferson St NE, Olympia, WA 98501.

For more information, please visit our website at www.hocm.org To learn more about Olympia, visit www.experienceolympia.com We are an Equal Opportunity Employer.

No phone calls please.


Part Time Gallery Staff
Overview of the Position: The Hands On Children’s Museum is looking for qualified candidates to support our visitor's service team in each of the following areas; Gallery Assistant.

Gallery Support: Responsible for daily exhibit and facility maintenance and opportunities to be considered for additional duties such as birthday party/activity host and education program support duties.

All positions require previously demonstrated excellence in communication and customer service skills and are responsible to ensure customer service and safety for our visitors.

Candidates must have weekday and weekend availability, evening availability a plus, and have own transportation. Candidates should have the ability to lift 50 lbs and be on their feet all day. Hours for these fast-paced positions vary and depend on museum programming and visitation demands so dependability and flexibility are a must. Candidates qualified to cross train for more than one role are given priority consideration. Both regular and seasonal jobs available. Min Wage. EOE. No phone calls, please.

To Apply: 
Please submit a cover letter, resume and 3 professional references to employment@hocm.org, or mail to: Hands On Children's Museum, 414 Jefferson St NE, Olympia, WA 98501.

For more information, please visit our website at www.hocm.org To learn more about Olympia, visit www.experienceolympia.com We are an Equal Opportunity Employer.

No phone calls please.


Equal Opportunity Statement:

Hands On Children's Museum is committed to the policy of equal opportunity in employment. It is our policy to recruit and employ qualified persons on the basis of merit without regard to race, color, religion, national origin, sex, age, ancestry, marital status, sexual orientation, disability, military or honorably discharged veteran status, or any other protected class as set forth under applicable state and federal civil rights laws. Employment decisions will be based on the individual's qualifications to perform the job. This policy of nondiscrimination applies to employment, training, compensation, promotion, transfer and all other conditions of employment.